Privacy Policy

1. Introduction

Aarini IT Solutions ("Aarini", "we", "us", or "our"), registered in the United Arab Emirates, is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website aarini.ae or interact with our services.

This policy complies with the General Data Protection Regulation (GDPR) (EU) 2016/679, the UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL), and other applicable data protection laws.

2. Data Controller

The data controller responsible for your personal data is:

3. Information We Collect

We may collect the following categories of personal data:

• Contact Information: Name, email address, phone number, company name, and job title when you submit our contact form or apply for a position.
• Usage Data: IP address, browser type, pages visited, time spent on pages, and referring URLs collected automatically via analytics tools.
• Communication Data: Content of messages you send us via the contact form or email.
• Job Application Data: CV/resume, cover letter, LinkedIn profile, and other information provided during the recruitment process.

4. How We Use Your Information

We use your personal data for the following purposes:

• To respond to your inquiries and provide the services you request.
• To process job applications and manage the recruitment process.
• To send you relevant information about our services, events, and insights (with your consent).
• To improve our website and user experience through analytics.
• To comply with legal obligations and enforce our terms.

5. Legal Basis for Processing

We process your personal data on the following legal bases under GDPR:

• Consent: Where you have given explicit consent (e.g., marketing communications, cookie acceptance).
• Legitimate Interests: For business development, analytics, and improving our services.
• Contract Performance: To fulfil obligations under a contract with you or your organisation.
• Legal Obligation: Where processing is required by law.

6. Data Sharing and Disclosure

We do not sell your personal data. We may share your data with:

• Service Providers: Trusted third-party vendors who assist in operating our website and delivering services (e.g., hosting, email delivery, CRM), bound by data processing agreements.
• Amista Group: As part of the Amista Group, certain data may be shared with affiliated entities for business purposes under appropriate safeguards.
• Legal Authorities: When required by law, court order, or governmental authority.

7. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA), including the UAE and India. Where such transfers occur, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission.

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Contact form submissions are retained for up to 24 months. Job application data is retained for 12 months after the conclusion of the recruitment process.

9. Your Rights

Under GDPR and applicable data protection laws, you have the following rights:

• Right of Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your personal data ("right to be forgotten").
• Right to Restrict Processing: Request that we limit how we use your data.
• Right to Data Portability: Receive your data in a structured, machine-readable format.
• Right to Object: Object to processing based on legitimate interests or for direct marketing.
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at info@aarini.com. We will respond within 30 days.

10. Cookies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyse site traffic, and personalise content. You can manage your cookie preferences through our cookie consent banner. For detailed information, please see our Cookie Policy.

We use the following types of cookies:

• Strictly Necessary: Essential for the website to function properly.
• Analytics: Help us understand how visitors interact with our website (e.g., Google Analytics).
• Preference: Remember your settings and preferences.

11. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include SSL/TLS encryption, access controls, and regular security assessments. However, no method of transmission over the internet is 100% secure.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

13. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by a revised "Last updated" date at the top of this page. We encourage you to review this policy periodically.

14. Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us:

You also have the right to lodge a complaint with your local data protection supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens.